Corporate activities prepares workers for even the most volatile and aggressive work conditions and enables them to put in their best while fostering a highly motivated and productive environment. Well, it’s that time of year again. You’ll have to get started on the office Christmas party or summer company barbecue plans very soon. In the past, you’ve found planning such corporate events to be a bit of a hassle, so how can you make it easier on yourself this year?

Give it Time

When you tell your employees only a week before that there’s going to be a party, it’s likely that many of them won’t be able to come. Give them at least a month’s notice although six weeks would be more preferable. Additionally, you need to give yourself time to prepare. During the busy holiday seasons, you’d be wise to book the venue at least a few months out.

Picking the Venue

Try to book a venue which will be easy for all your guests to find. This can be difficult if you’re working in a dense urban area as many of your employees might be from the suburbs. You could hold it on a weeknight immediately after work so that employees don’t have to go home first. Another idea is to have the event on a weekend, which allows your employees and their spouses to travel together without having to rush home from work.

Make it Fun

Your employees are likely going to be bringing their spouses, and there may be people from different departments who don’t really know each other that well. You don’t want the party to be awkward, so incorporate some ice breakers. For example, you could have relay races for a barbecue or a holiday trivia game at the Christmas party. Additionally, consider hiring some party entertainment. A DJ, comedian or magician can help take the party up to the next level.

Mingle, Mingle, Mingle

Some of your employees might be a little nervous about chatting with you in a social setting. After all, you are their boss, and they don’t want to do anything foolish in front of you. Try to be a loose and friendly as possible without seeming fake. Approach your employees and ask them how they are outside of work. You can also ask spouses what they do, how their jobs are and how the children are doing in school.

Ultimately, you don’t want these events to be stuffy. They are opportunities for everyone to just relax and have a good time with their old and new friends from work.